- To be eligible to play rugby in the Army, all Corps, units and clubs must be affiliated to the ARU; the affiliation fee per club/unit is £50, this affiliation fee includes all administration costs. A proportion of the fee will also go towards the administration of the RFU insurance scheme.
- For the season (2019 – 20), clubs who affiliate to the ARU / RFU will automatically receive insurance cover for death and permanent total disability (playing insurance) through the RFU insurance scheme.
- To apply for ARU Affiliation you are to complete and return the ARU Unit Affiliation Return – 2019 – 2020. Including the £50 affiliation fee.
- All clubs that are affiliated to the ARU now have their own page on the RFUs ‘GMS’ website; unit rugby officers are to contact the RFU ‘GMS’ support desk on 020 8831 6651 or via email GMS@therfu.com to obtain their login and password. The ARU RFU GMS Secretary is Charles Bromley-Gardner. GMS allows the RFU to interrogate all clubs affiliated to a Constituent Body (the ARU) to check fixture lists, insurance status and contacts etc. The RFU will provide monthly updates to the ARU on teams that have successfully logged into GMS, teams that do not obtain their log into rugby first and populate as required will lose accreditation to the ARU.
- ARU affiliated clubs can additionally become RFU affiliated clubs. Affiliation to the RFU (a voting club) provides clubs with certain privileges such as the ability to apply for international match tickets; attend & vote at the RFU AGM and receive the RFU handbook and other publications free of charge.
- To become an RFU affiliated ‘voting’ club, you must play a minimum of twelve fixtures (a full fixture list for this and last season must be submitted to the ARU) (Fixture list 2018/19 and fixture list 2019/20) and four of the twelve fixtures must be against other RFU voting clubs as highlighted on the RFU ‘Game Management System’ (GMS) website. These two fixture lists must be included when you submit your ARU affiliation proforma.
- If you have any questions regarding affiliation, contact Mrs Isobel Camfield or on 94222 7081; for health and safety issues, contact the ARU Operations Office, Mr Chris Fowke or on 94222 7080.
- Corps and Divisional Secretaries are requested that they ensure all clubs have received a copy of this letter complete with the attached paperwork, if any clubs/units have not received the letter and paperwork they are to contact this office where upon it will be re-issued. The letter will also be made available on the ARU website www.armyrugbyunion.org.uk , Corps and Divisional Secretaries are also requested to inform the ARU Secretariat of any newly formed club/unit wishing to play rugby and who may not be on the ARU distribution list.
- All clubs playing rugby in the Army must have mandatory RFU insurance. This insurance covers players and management for accidental death and specified permanent total disability incurred whilst playing the game, training or travelling to and from a game. Full details can be found on the RFU website at www.RFU.com.
- Insurance cover is provided by the RFU for all ARU affiliated clubs (with cover extending to all teams within that club). One off events such as Inter Mess or Inter Squadron/Company competitions may require additional insurance and as such clubs should confirm that they are adequately covered by insurance with the ARU Secretary.
- If a club is not affiliated it is not insured. Units that fail to insure their rugby teams face the following consequences:
- The unit/club concerned cannot train or play rugby under the auspices of the ARU or RFU and will not be entitled to the use of Army facilities.
- Officials will not be appointed by the ARU or any other Referee Society to any non-affiliated unit/club games.
- Injured players or club officials will not have the ability to claim under the mandatory insurance scheme. Furthermore, units/clubs could be failing in their duty of care if they permit rugby to be played without insurance cover which may result in civil court action that establishes culpability and gains compensation.
- All clubs are reminded that it is the duty of their Rugby Officer to ensure that a Risk Assessment and match safety checklist is carried out before each match.
- Any problems or questions with regards to Insurance or other health and safety issues should be directed to the ARU Operations Officer, Mr Chris Fowke on 01252 787080 or 94222 7080.